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International Operations Coordinator 80-100%

Unique opportunity for natural organisers looking to work in the fun field of books and games.


HELVETIQ is an international publishing house based in Switzerland

and founded in 2008. Our team of ten has published over 60 titles

sold in up to 30 countries. We are best-known for pocket games like

Bandido, our beer hiking book series, our wooden games like TeamUP

and for surprising people with new ideas all the time.


• Guide projects through production by working with design,

sales, suppliers and customers to create quality titles and satisfy


• Manage schedules, creating task lists and communicating relevant


• Negotiate prices and deadlines with suppliers; place orders

• Negotiate, order and track international shipments; solve problems

• Send printing files to production and manage pre-production approval

• Create purchase, sales and reception orders in our ERP software

• Send invoices and export documentation to customers

• Track international payments and send reminders; Inform clients of

unforeseen delays or problems

• Organise and supervise pre-shipment inspections

• Ensure compliance with safety standards; order tests and obtain


• Ensure compliance with VAT regulations; file important documents

• Assist in preparing and organising promotional material and events

• Identify operational shortcomings and propose improvements


• Natural organiser

• Self-starter with a high level of energy and a positive attitude

• Bachelor’s or Master’s degree in business administration or a relevant


• 3+ years of professional experience; experience as a sales coordinator or

in other administrative positions will be considered a plus

• Practical knowledge in import/export, trading or logistics management

as well as in project, process and supply chain management

• Outstanding command of English; French and/or German skills are a big



• Join a team where your contribution is valued and immediately visible

• Work in an inspired work environment surrounded by smart, fun people

• Participate in the company’s success sharing plan after one year of


HELVETIQ | Mittlere Strasse 4 | CH-4056 Basel

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